Fall Book Fair

October 7th-9th

in the Media Center

Tuesday 8:30am - 4pm

Wednesday 8:30am - 7:30pm

Thursday 8:30am - 7:30pm

closed during lunches and recesses

 

Book Fair Volunteers

click here

SSE Membership Forms - Sign up here!

Print this form and bring it with your money for expedited sign ups. Thank you for your support!!

Print this form and bring it with your money for expedited sign ups. Thank you for your support!!

SSE PTA Standing Rules / Bylaws -- posting for approval

STANDING RULES OF THE

Snow Springs Elementary PTA

2014-2015

National PTA ID #

Council: Lehi // Region: #9

Unit ID # 

Mission:

The Snow Springs Elementary Parent - Teacher Association (SSE PTA) is a volunteer organization of teachers, administrators, and parents working together to promote the education and well-being of all children at home, in school, and in the community. Together we are working to make our school great.

Administration:

A.      Executive Board Duties:

1.      Executive Board members include the President, President Elect, Secretary, and Treasurer.

2.      Executive Board members are expected to attend all regular and special meetings of the Executive Board, assigned committee meetings and general membership meetings.  If unable to attend meetings, notify the Secretary.

3.      Executive board members are expected to help carry out the program at general membership meetings.

4.      Procedure books shall be kept current and at the end of the term of office each officer shall turn over books to incoming officers and chairmen shall turn over books to the president.

B.      Board of Directors

1.      The Board of Directors (“Board”) shall consist of elected officers, the Principal, teacher representative(s), Legislative VP, Membership VP, Leadership VP, Fundraising VP, and up to three additional committee chairs.

C.      Meetings:

1.      A minimum of three (3) general membership meetings shall be held each school year.

2.      All minutes must be sent to the president within 5 days after the meeting.

D.     Finances:

1.      When authorized purchases are made for which the PTA is to be billed:

a.      A Check request form shall be completed, signed and forwarded to the treasurer with the bill within 2 days of the receipt of the bill.

b.      If the purchase was paid by the member, the receipts and disbursement for shall be sent to the treasurer within 10 days.

2.      When monies are available, the executive board shall determine the method of selection of attendees to workshops, conferences and conventions.

Duties of Officers:

                The President shall:

·         Preside at all meetings of the SSE PTA;

·         Serve as an ex-officio member of all committees except the nominating committee;

·         Coordinate the work of the officers and committees of the SSE PTA in order that its objectives may be promoted;

·         Perform such other duties as may be provided for in the bylaws and standing rules, prescribed by the parliamentary authority, or directed by the Board or Executive Committee;

·         Appoint or be the official representative of the local unit at council/district meetings.

The President-Elect shall:

·         Act as aide to the President;

·         Perform the duties of the President in the President’s absence or inability to serve;

·         Perform such other duties as may be provided for by the bylaws and standing rules, prescribed by the parliamentary authority, or directed by the President, the Board, or Executive Committee.

The Secretary shall:

·         Record the minutes of all meetings of the SSE PTA, the Board, and the Executive Committee;

·         Be prepared to read the records of any previous meetings;

·         File and maintain all the records of the SSE PTA, except financial records;

·         Be prepared to read the current by-laws and standing rules of the SSE PTA, as updated and amended by the SSE PTA, the Utah PTA, or the National PTA;

·         Maintain a list of the members of the SSE PTA obtained from the Membership VP

·         Perform such other duties as may be provided for in the bylaws and standing rules, prescribed by parliamentary authority, or directed by the President, the Board, or Executive Committee.

The Treasurer shall:

·         Have custody of the funds of the SSE PTA;

·         Maintain full account of the funds of the SSE PTA as required by the records retention policy;

·         Assure that proper controls exist and are carried out for the funds of the SSE PTA, including but not limited to requiring two people to count and secure PTA money collected at PTA-sponsored events, and avoid keeping PTA cash funds anywhere other than at the school or in transit to the bank;

·         Assist in the development of the SSE PTA budget for presentation members at the SSE PTA’s designated meeting;

·         Make disbursements as authorized by the President, Executive Board, the Board, or the general membership;

·         Secure two signatures on all SSE PTA checks;

·         Cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to the SSE PTA (ledger);

·         Provide a financial statement to the Board at each Board meeting;

·         Remit on a timely basis any and all required dues and fees, including but not limited to the annual insurance premium, to the Utah PTA;

·         Present an annual report of the financial condition of the organization, which includes gross receipts and disbursements for the year, at the last general membership meeting of the year;

·         Submit the books of the SSE PTA for an audit by an auditor or auditing committee selected by the Board before the meeting at which new officers assume duties;

·         Report findings of the annual audit to the Board;

·         Perform such other duties as may be provided for in the bylaws and standing rules, prescribed by the parliamentary authority, or directed by the President, the Board, or Executive Committee.

PTA Funds:

·         Any profits realized from the SSE PTA fundraising efforts shall be funds of the SSE PTA and not Snow Springs Elementary School.

·         The budget for the expenditure of PTA funds shall be approved at the first meeting of the school year for the general membership. If an individual expense arises that is not contained in the approved budget, the expense must be approved by the Board.

·         Approval of the Board must be received prior to an expense being incurred in order for an expense to be reimbursed by the SS PTA if the expense exceeds the amount outlined in the budget for a given event or program.

PTA Sponsored Events:

·         Fall Carnival

·         Mother / Son Game Night

·         Reflections (unless no committee chair)

·         Father / Daughter Dance

·         Walk-a-thon (fundraiser)

·         Spring Carnival

·         6^th Grade / Graduation Dance (Party)

Parent Volunteers/ Committee members:

                Parent volunteers shall coordinate/ serve in the following: Book Fair Volunteers; Box Tops; Fall Carnival; Field Day; Battle of the Books practice and events; Reflections; Room Mothers; Red Ribbon Week; Take Home Reading; Teacher Appreciation;.

Adopted at date of meeting  meeting of the name of the unit.



Here are our Bylaws to be amended: (changes are on 3rd and 4th page) # of years in an executive board members term, and how many VPs required - we changed to minimum.

Teacher Appreciation Door Decor

 Thanks to our

Awesome Room Mom's

and others that

decorated doors for

Teacher Appreciation Week

  

We are asking each student to earn donations of at least $10 to help add a safe sidewalk to the north side of our school. The PTA's portion is $4000. Any extra $ will go towards other safety items the school needs. If you are already ahead of the game and want to donate to our upcoming Fundraiser, the
5th Annual Walk-a-Thon
then you may do so below or through the Donate buttons
on this blog.

Please, make sure to enter the students name and teacher.

Thank you for any and all donations.

 

Any early donations will qualify for a special prize - the first 250 students who turn in $10+ (in cash, check, or online) will get a 10oz Snow Springs water bottle.
Walk-a-thon donations of  $25+ will receive one  Snow Springs Nylon Drawstring Tote Bag, those who bring donations of $50+ will receive a Snow Springs Nylon Drawstring Tote Bag AND a Snow Springs Premium 16oz Tumbler with straw. (pictures coming soon)

If you prefer to turn in cash or check to the school you may do so by writing the students name/teachers name on a envelope and giving to one of the school secretaries, but students will receive a walk-a-thon collection packet to bring home
on or before April 4th.

Online Donation Available!!

Online Donation is UP and running. Two payment buttons are on the sidebar to the left. One is for a flat $10 donation, and the other is for any amount. Thank you!

 

$700 more box tops!! WOW!

Don't forget...

If you LOVE us bring us your box tops by Valentines Day!!

We are so much closer to our goal - in the last 25 days students and friends have brought in just over $700 in box tops to the school!! WOW! and THANK YOU!! Don't forget to keep bringing them even after this first deadline -- our goal by the end of the year is $3,500 worth. We have updated our thermometer so you can see. We will get one posted in the school as well. Look for box tops on pizzas, cereal, granola bars, socks & underwear (that's right!!). I found a box top on a package of plastic cups the other day. So make an effort or have your kids look and clip those tops off and send them to school. I clip my box tops off my cereal boxes BEFORE I put them in the cupboard, that way they don't accidentally get thrown away when the box it empty.

Paper-eating Backpacks... it's true. Info about the Read-a-thon.

Just in case your student has a paper-eating-backpack like mine... here is the form that they will come home with today, explaining the Read-a-thon. Let's read!!

Where the sidewalk ends...

One of our biggest concerns at our school is the safety of the students. Together with Mrs. Schroeder and the school district we are trying to see if we can get enough funds to put in a sidewalk that would go on the far north front of the school property (right after the fence) so that children would not be crossing in front of the Kindergarten circle driveway to get to the playground and to go home after school.

 The bikes would be moved to a location over there as well. This would also (as a bonus) alleviate some traffic issues as cars exit that pull through. The walkway and bike pad would cost $11,000 and could be completed this summer. Our cost as parents/PTA would be about $3,000-4000. Each year we have earned about $4000 through our walk-a-thon. Please consider this addition when it comes time to donate in April. 

As a PTA we have been trying to find other ways to offset the fundraiser, and truthfully if we could find enough money elsewhere we would just eliminate the "asking for money" part of the Walk-a-thon, but we just aren't there yet. We are grateful to Chick-fil-a, and Kohl's in American Fork (and many others) for the large donations (both over $1000 each so far this year). Do you know of any other companies who could help us out? Please send a message if you do. We are grateful for all the positive responses we have had to all of our efforts! Thanks!!

If you love us...

Our school coordinator, Ashley, must mail our box tops by February 28th, and we will receive that check in July. The next deadline will be in October of next year. So, we thought of a date that's easy to remember (or maybe not).

If you LOVE us bring us your box tops by Valentines Day!!

We are still a ways off from our goal, but we know we can do it. Chances are you have at least 20 box tops in your cupboard now on products that you already buy. Cereal, granola bars, socks & underwear (that's right!!). I found a box top on a package of plastic cups the other day. So make an effort or have your kids look and clip those tops off and send them to school. I clip my box tops off my cereal boxes BEFORE I put them in the cupboard, that way they don't accidently get thrown away when the box it empty. It doesn't seem to make the box week and since the cereal is already in a bag it stays fresh.

So please remember - February 14th!! Valentines Day -- and if you LOVE us -- bring us your box tops! And even if you don't, still do it. :)